How to Ensure Email HIPAA Compliance

 To ensure email HIPAA compliance, a few things must be in place. First, you must make sure that you use an email service that meets HIPAA security regulations. Secondly, you should ensure that your recipient's email service is HIPAA compliant. Finally, you should never send PHI by email unless the recipient has specifically given consent.

G Suite from Google has business associate agreements that comply with HIPAA regulations. If your company uses G Suite, your email service is HIPAA compliant. To make sure your email service is compliant, it needs to be associated with a business domain. It should also use end-to-end encryption. However, you should not use Gmail for business purposes - this service does not have end-to-end encryption.

Another important step to ensure email HIPAA compliance is to train your staff to use secure email communication. If they do not, your technical safeguards are of little use. Training your staff in secure email communication will help them avoid the biggest "Oh no!" moment - sending EPHI to the wrong person. In addition, any unauthorized breach should be documented and remedied as soon as possible.

To ensure email HIPAA compliance, you must train your staff annually. This training should include topics such as security, who has access to what information, and what can and cannot be included in an email. The training should also include information on phishing scams.